Trade Pathway Review Checklist

Use this checklist before a new listing, supplier, route, or shipment. It is an operational aid, not legal advice.

1. Identify

• Record the supplied common and scientific names.
• Keep source, lot, date, and photographs.
• Include water, soil, plants, shells, equipment, and other attached material.
• Hold the item if identity is unresolved.

2. Define the movement

• Record origin, destination, route, purpose, quantity, and life stage.
• Identify each party that lists, packs, carries, receives, returns, or disposes.
• Mark the points where material can escape or be substituted.

3. Check current requirements

• Use primary government and agency sources.
• Check every jurisdiction that applies to the route.
• Record URL, authority, effective date, access date, and decision.
• Hold the movement when sources conflict or a permit is missing.

4. Control the package and listing

• Match the listing, invoice, label, and observed contents.
• Use suitable primary and secondary containment.
• Prevent water and live material from entering drains or natural waters.
• Give the receiver clear unpacking, no-release, and help instructions.

5. Preserve evidence

• Link the listing version, lot, order, package, destination check, and reviewer.
• Record exceptions, inspection results, and corrective actions.
• Protect personal data and follow a documented retention rule.

6. Review the outcome

• Group errors by supplier, organism, route, and failure type.
• Change the control that allowed the failure.
• Test whether the change reduced repeat findings.